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  • "The Union Square team demonstrated that they understood the specific needs of our business"

    Gary Tucker
    Senior Partner
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Workspace Modules

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This brochure contains all the information about each of our modules shown below.

Managing Documents

Documents form an essential part of a corporate knowledge store and Workspace has its own context sensitive Document Management facilities built in.

Email Management

Managing the sheer volume of email communication is a major challenge for organisations. Workspace integrates with Outlook to bring emails under control.

Intray - Managing Post

The Workspace In-tray brings your organisation one step closer to achieving the goal of a 'Paperless Office'.

Document Control System

The DCS allows businesses to track the distribution of documents inside and outside the organisation.

Drawing Manager

Drawing Manager brings higher visibility and control to the process for managing drawings by fully integrating them into the rest of the document management system.

Universal Viewer

This visualisation tool enables you to open multiple file formats and mark them up for electronic discussion and collaboration.

Contact and Campaign Management

The contacts database is the central point for the whole organisation to store information about the people it works with.

Enquiry Management

Enquiry Management provides the tools required for your commercial team to create, track and manage bids and opportunities.

Intranet, Extranet and Portal

Workspace acts as your corporate Intranet, Extranet and Information Portal, ensuring it is a fully integrated complete business tool.

Sub-contractor Management and Tendering

This module is designed to enable organisations to vastly improve and streamline the process of submitting, recording and analysing sub-contractors tenders.

Performance Rating

This module provides facilities to manage and review the performance of supplier, sub-contractors and projects.

RFI Management

The Request for Information system provides facilities for staff to seek, validate and incorporate information from third parties during the project lifecycle.

Entity Event Management

This module allows key events and milestones on a project to be set and proactively reported upon. This ensures better visibility of any key issues across the business.

Timesheets

Workspace provides a simple web based application for managing timesheets. It introduces an element of control, approval and co-ordination to the process.

Resource Management

Provides a company-wide view of project resource allocation, enabling simple allocation of resources based on availability.

Skills and Training

The skills and training module satisfies the need to record current skill levels attained by employees and plan future training needs.

Administration and Security

Security has been a major focus of Workspace, with flexibility to adapt to a strict or open company policy.

Caching Servers

Caching Server is an additional module that provides a facility to allow remote locations to store and access documents locally, ensuring they have fast access.

Approvals

The Approvals system is designed to facilitate the approval of items entered into the system, such as Drawing Issues, Documents, Variations and Project records.

Email Vault

The Vault provides organisations with a robust and scalable method for storing ALL inbound and outbound emails received and sent by the organisation.

Project Accounting

Workspace Project Accounting delivers users with up to date financial information throughout the lifecycle of a project.

Mobile Access

With a personalised, user-friendly interface, and familiar document searching capability, using Workspace from an iPhone or iPad is extremely intuitive. Document and image viewing, as well as campaign, project and enquiry monitoring is done in much the same way as it is done in Workspace.

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